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Effective Meeting Management
July 8, 2008
It's often the foundation of corporate activity, yet it can easily turn into the bane of many executives' existences: the meeting. Making sure that meetings are an effective use of time and resources takes skill, and communications execs are in a good position to facilitate good tete-a-tetes. However, a study conducted by Opinion Research USA, titled "Ouch Point," lists the greatest meeting frustrations experienced by workers. The top 10 missteps include:
- Disorganized, rambling meetings: 27%
- People who interrupt peers and try to dominate the meeting: 17%
- Cell-phone interruptions: 16%
- People who fall asleep in meetings: 9%
- Meetings with no bathroom breaks: 8%
- Long meetings without refreshments: 6%
- People leaving early or arriving late: 5%
- People how check their Blackberries during meetings: 5%
- Meetings that start late: 4%
- No written recap of the meeting outcomes: 4%
The bad news is that these complaints are widespread and habitual, and longstanding habits are hard to break. The good news, though, is that the #1 and #2 complaints fall within the realm of communicators' skills: Organizing meeting itineraries and moderating conversations are both easy fixes that will make group time more effective in achieving organizational goals.
In terms of meeting recaps, internal communications best practices - coupled with digital platforms - indicate this initiative should be a no-brainer for PR professionals.
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Media Training Webinar:
How to Present Your Company to the Media
Sept.17, 2008 | More Info.
Conference:
Digital PR
Next Practices Summit
Oct. 3, 2008 | More Info.
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Sep 03 - PR Leadership Forum West
Sep 11 - T3 PR Conference 2008: Theory, Tactics & Technology for High-Tech Public Relations
Sep 15 - 4th Annual Warranty Management Summit
Sep 17 - PR News Webinar: How to Present Your Company and Build Stronger Relationships with the Media and Citizen Journalists
Calendar
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